Qualtrics

(Surveys)

What you need to know about using Qualtrics:

Faculty, Staff, and Students have instant access to create surveys in Qualtrics as long as they are enrolled in courses or employed by the college. Here are a few important things you should know.

Faculty and Staff

Faculty and Staff have no restrictions.

They can do the following: create, delete, edit, copy, activate, deactivate, translate, set survey options, create response sets, and distribute surveys.

Students

Students have access to a number of features, once their survey is created.

If you are a student and you need to create a survey as part of a class project, assignment, or for a student organization, you need to request that a faculty or staff member create the actual file for the survey. Once this has been done, they can choose to collaborate with you in order to get you the access you need to create and execute the survey. 

It is possible for a student to create a survey on their own; however, it is a more complicated process. If a student creates a survey, they will need to have a faculty or staff member copy the survey to their own account and then set it up to collaborate with the student. So it is much less work for all if the student contacts a sponsor (faculty or staff) prior to creating the survey. Once the student has a the survey, they can do the following: create, delete, edit, copy, translate, set survey options and create response sets.

Getting Started with Qualtrics

Logging into your Qualtrics account

1. Open up a web browser, type in skidmore.qualtrics.com, and log in with your Skidmore username and password. (This is the same account that you use to access your email.) You should see the following screen:

2. The first time you login to Qualtrics, you will see the following screen. Click the button that says “I don’t have a Qualtrics account.” This will create your Skidmore Qualtrics account. (If you are coming from another institution, or you have a personal Qualtrics account that is expiring, select the other option.)

qualtrics first login

3. Read the “Terms of Service” that will appear, and if you agree to those terms, click on the “I accept” button down at the lower right of the Terms of Service screen.

An important distinction regarding survey distributions:

Once a survey has been activated there are two primary ways to distribute it, an anonymous link or via a Qualtrics email.

Anonymous Link – This is a reusable link that can be pasted into an Outlook email or posted on a website. With this method all respondents are using the same URL, and so it is not possible to track identifying information of respondents. 

Email – The email option in Qualtrics allows the user to send customized email invitations from within Qualtrics, track their progress, generate reminders to those who have not yet participated, and prevent abuse of your survey.

  • It is important to know that you can not use “Email” to send a survey to an email list (ex: all-employees-list@skidmore.edu). You will need to enter individual email addresses, which can be done in batch by uploading a .CSV file. With this option, each respondent will receive a unique URL. If you want to distribute the survey to an already existing email list, use the URL provided with the Anonymous Link option.

More Help with Qualtrics

There are a number of helpful resources you can refer to on your on time to learn how to make Qualtrics work for you:

Qualtrics Support – Search by topic on what you would like to learn.

Learn Qualtrics – Official Qualtrics tutorials regarding the “Research Core”

Contact Qualtrics  – Here you will find contact numbers to call Qualtrics directly if you have questions related to functionality within the product.

For additional questions, please submit a Help Desk ticket.

Office

LEDS is located in Lucy Scribner Library 222

Hours

Monday to Friday: 8:30am – 4:30pm

Email

acadtech@skidmore.edu

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